Privacy Policy

Privacy Policy – Prime Placers Ltd (2025)

Effective Date: 01/04/2025

Last Updated: 01/04/2025

Prime Placers Ltd (“we”, “us”, or “our”) is committed to protecting the privacy and security of your personal data. This Privacy Policy outlines how we collect, use, store, and share your personal information, and your rights in relation to this data, in compliance with the UK General Data Protection Regulation (UK GDPR), EU GDPR, and Data Protection Act 2018.

We are also certified under ISO 27001 for information security management, reflecting our commitment to safeguarding personal data to the highest industry standards.

1. Who We Are

Prime Placers Ltd
Registered in England and Wales


Email: info@primeplacers.co.uk

We operate in the recruitment and employment services sector, offering job-matching services to candidates and workforce solutions to employers.

2. What Information We Collect

We may collect the following categories of personal data:

For Job Seekers:

  • Full name, address, email address, phone number
  • Date of birth, gender (where applicable)
  • CV, work history, qualifications, and references
  • National Insurance number or other ID numbers
  • Right to work and immigration status
  • Salary expectations and job preferences
  • Notes from interviews and assessments

For Clients:

  • Business name and contact details
  • Contact person’s name, email, and phone number
  • Contractual and billing details

For Website Users:

  • IP address and browser type
  • Cookies and usage data (see Section 10)
  • User activity (e.g., job searches or downloads)

3. How We Collect Your Data

We collect personal data:

  • Directly from you (e.g., via job applications, forms, phone calls)
  • From third-party job boards or social networks (e.g., LinkedIn)
  • Through references and background checks
  • Via our website’s cookies and analytics tools

4. Legal Basis for Processing

We process your data lawfully under one or more of the following bases:

  • Consent: When you voluntarily provide us your CV or register on our site
  • Contract: To perform services such as matching you with job opportunities or managing client accounts
  • Legal Obligation: For compliance with employment and tax laws
  • Legitimate Interest: To operate and improve our services, screen suitable candidates, or conduct business development

You may withdraw consent at any time by emailing info@primeplacers.co.uk.

5. How We Use Your Data

We use your data to:

  • Match job seekers with current job opportunities
  • Contact you regarding relevant roles or client needs
  • Manage client relationships and job vacancies
  • Conduct interviews, assessments, or background checks
  • Administer payroll or compliance checks (if applicable)
  • Maintain records for legal or audit purposes
  • Improve website performance and services

6. How We Share Your Data

We may share your personal data with:

  • Prospective employers (with your permission)
  • Background check providers or referencing contacts
  • Payroll or umbrella companies (where applicable)
  • Legal or regulatory bodies (e.g., HMRC, ICO)
  • IT service providers, CRM/database providers, or cloud storage services under binding data protection agreements

We do not sell or rent your personal data to any third parties.

7. International Transfers

If your data is transferred outside the UK or EEA, we ensure appropriate safeguards are in place, such as:

  • Transfers to countries deemed “adequate” by the UK or EU
  • Standard Contractual Clauses (SCCs) or Binding Corporate Rules
  • ISO-certified cloud providers (e.g., for hosting or email)

8. Data Retention

We retain personal data for as long as necessary to fulfil the purposes for which we collected it:

  • Candidate and job application data: up to 6 years
  • Client data: up to 7 years (for legal/accounting compliance)
  • Website user data: up to 2 years
  • Data may be retained longer where required by law or in the event of a dispute

You may request deletion of your personal data at any time (see Section 9).

9. Your Rights

Under the GDPR, you have the following rights:

  • Right to Access – request copies of your personal data
  • Right to Rectification – request corrections to your data
  • Right to Erasure – request deletion of your data (“right to be forgotten”)
  • Right to Restrict Processing – in certain circumstances
  • Right to Data Portability – request transfer of your data
  • Right to Object – to direct marketing or certain processing activities
  • Rights related to automated decision-making (if applicable)

To exercise any of your rights, email: info@primeplacers.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk

10. Cookies and Analytics

Our website uses cookies to:

  • Enhance your experience (e.g., remember preferences)
  • Analyse site traffic and usage via tools such as Google Analytics

You can manage or block cookies via your browser settings. For more details, view our separate Cookie Policy.

11. Data Security

We implement robust security measures in line with our ISO 27001 certification, including:

  • Encryption and secure transmission (HTTPS)
  • Access control and password protection
  • Regular audits, risk assessments, and training
  • Secure cloud storage and backups

12. Updates to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page and, where appropriate, notified by email. Please check this page periodically to stay informed.

Contact Us

For questions, concerns, or to exercise your data rights:

Data Protection Officer
Prime Placers Ltd
Email: info@primeplacers.co.uk